Operations Procurement Section Head

Jordan Bromine Company, a leading company in the field of chemical industries, is seeking to invest in the best talents. Therefore, we announce an opportunity for the position of Operations Procurement Section Head . We offer this distinctive opportunity to work in a stimulating and professional environment, where you will be responsible for managing and supervising the team of Procurement Engineers in the company.

The operations procurement section head will be responsible for ensuring that operations procurement is implemented effectively in accordance with the approved company policies and procedures. If you possess the necessary experience and skills for this role, we invite you to join our team.

Responsibilities:

• Managing and supervising the work of the Operations Procurement Team and section engineers, guiding them, and organizing the section operations.
• Responsible for guiding and motivating team members, developing their skills, evaluating their performance, and coordinating the daily activities of the section.
• Following up on the implementation of the procurement processes, procedures, and policies followed and approved in the directorate.
• Preparing the annual objectives plan for the section in line with the set directorate objectives.
• Following up on the implementation of objectives based on the directions of the Procurement Directorate Manager and preparing performance reports.
• Participating in the process of analyzing and studying the plans and needs submitted by departments to understand the actual needs and requirements for required materials and services. This analysis depends on the information provided by subordinate departments and other directorates to determine the required quantities, quality, and specifications.
• Preparing procurement plans to meet departmental needs and obtaining approval of the plans by the Procurement Manager.
• Coordinating with the Tenders Section, setting priorities and plans, and following up with suppliers.
• Participating in the evaluation process of suppliers and offers.
• Participating in the negotiation process to obtain the best prices and contractual terms.
• Participating in the periodic evaluation of supplier performance based on quality, cost, delivery, availability, reliability, and technical support provided by suppliers, and other approved criteria, and providing feedback to the concerned departments.
• Serving as a reference point in the section and team in making decisions related to purchase orders and dealing with suppliers.
• Supervising the process of preparing purchase orders according to the directions of the Procurement Manager and the requirements of the Tenders Section, and approving purchase orders according to the agreed authorities approved in the company.
• Supervising the process of sending purchase orders according to approved plans and to approved suppliers.
• Following up on the status of purchase orders, supplier performance, and compliance with contract terms, and following up on supplier fulfillment on time and according to contractual terms.
• Monitoring the progress of operations and reporting any risks through preparing purchase orders or executing contracts with suppliers, and reporting any breach of company work policies and procedures.
• Following up on any violations or complaints related to supplier performance, communicating with them, negotiating, and resolving disputes within the granted authorities.
• Following up on the delivery of purchase orders according to the agreed supply time in the purchase order and notifying and holding suppliers accountable for delays in delivery.
• Following up on the application of the systems, laws, and instructions related to the employees working in the section and following up on any updates that occur thereto.
• Supervising the preparation of all official letters related to the section.
• Periodic participation in exhibitions and trade conferences locally and globally to find sources and strategic suppliers to provide secure supply sources, alternative solutions, and competitive prices.
• Completing procurement through the electronic reverse auction if the case requires an electronic reverse auction.
• According to the system, the purchase request is received from the Specifications and Cost Section electronically, procurement is completed through the electronic reverse auction, and the recommendation is sent.
• Following up on closing any non-conforming items NCRs and supplying others in agreement with the supplier and the material/service requestor.
• Following up on claims and compensations with suppliers.
• Following up on invoices and payments to suppliers, reviewing invoices, and following up with the Finance Directorate.
• Following up on section performance and evaluating results and key performance indicators such as costs, quality, and delivery, and providing recommendations for necessary actions to improve performance and achieve the specified objectives.
• Preparing performance reports and discussing them with the Procurement Manager, and updating the performance dashboard of subordinate sections on an ongoing basis, with variance analysis, identifying causes, preparing preventive and corrective plans, and setting development initiatives.
• Financial management of subordinate sections to maintain objectives related to costs and spending.
• Supervising documentation operations for data and files in electronic and paper copies, in accordance with the requirements for using the approved systems in the company, including the Document Control Officer performing the required duties in this field.
• Negotiating with suppliers on contractual terms related to purchase orders and ensuring the highest contractual benefit for the company.
• Setting training plans for section engineers to develop them and improve their performance.

Educational Qualification:

·  Master's degree in Engineering or Business Administration or Supply Chain Management is an additional advantage.

· Bachelor's degree in Chemical Engineering or a related engineering specialization.

Professional Certifications and Training :

·     Recognized professional certifications in procurement and tender management such as Certified Bid and Tender Management Professional (CBTMP), International Bid and Tender Management Institute (IBTMi), CIPP, CIPS, FIDIC courses, and others. Considered an additional advantage.

Professional Experience:

·   10-12 years through working in the Procurement Section.

Required Knowledge:

· Deep knowledge of operations procurement and a comprehensive understanding of operations procurement starting from procurement planning, issuing purchase orders, following up suppliers, and evaluating their performance.

· Ability to analyze data and deal with key performance indicators to improve procurement efficiency.

·Knowledge of tender preparation, pricing, and evaluation processes, and knowledge of methods of searching for new suppliers.

Skills and Competencies:

·   Advanced skills in computer usage and advanced software in supply chain management.

·       Advanced level of the English language.

·       Analytical skills.

·       Organization and prioritization.

·       Decision making.

·       Team leadership.

·       Problem solving skills.

·       Strong communication and negotiation skills.

·       Building strong collaborative relationships.